The Purchasing module organizes your supplies: you order from a supplier, you receive the goods (stock updates), then you record the supplier invoice — all linked for simple control.
The steps
1. Create the purchase order
Open the Purchasing menu, click Create. Choose the supplier, add the products with quantities and purchase prices, then confirm: the purchase order can be sent to the supplier by email (PDF).
2. Receive the goods
On delivery, validate the receipt: enter the quantities actually received. The stock of the relevant products is automatically increased. Partial receipts are handled (the remaining quantity to receive is tracked).
3. Record the supplier invoice
On receiving the invoice, create the supplier invoice from the purchase order. The "3-way" match (order / receipt / invoice) checks that you pay for what was ordered and received. The accounting entry (purchases, suppliers, deductible VAT) is generated on validation.
4. Pay the supplier
Record the payment (transfer, cash, cheque, Mobile Money): the invoice moves to "Paid" and cash is updated. The supplier aged balance shows at any time what you still owe.